Overview
In Dirt Face, a job is the work order record. Schedule events on the calendar are the dated crew assignments for that job — what installers see in the field.
Job (work order) → Schedule event(s) → Operations Portal → Daily updates
Where in the app: Sidebar → Jobs and Schedule
Open: Jobs · Schedule
Jobs vs schedule events
| Record | What it holds |
|---|---|
| Job | Customer, scope, checklist, materials, costing, invoices |
| Schedule event | Date, crew, time entries, photos, daily progress, material pick list |
One job can have multiple schedule events (multi-day installs, phased work, return visits).
Parent jobs appear in the jobs list. Phase jobs (split children) are managed from scheduling and do not clutter the main jobs list.
Schedule a job
- Complete the pre-job checklist so status is Ready
- From the jobs list → row Schedule, or open Schedule and pick from Unscheduled jobs
- Assign crew, date, and duration
- For long installs, use phase splitting or multi-day scheduling
Status typically moves to Scheduled, then In Progress when crews start.
See Schedule overview and Assign crews.
Requires scheduling toggle
On job detail → Job info, turn off Requires Scheduling for:
- Supply-only deliveries
- Subcontractor work you track but do not dispatch
- Jobs billed without a calendar event
These jobs skip the unscheduled jobs sidebar.
Crew/Employee Portal
Assigned schedule events appear on Field schedule in the Operations Portal. Crews can:
- View jobsite address and scope — Field job detail
- Log time — Time tracking
- Upload progress photos — Materials and inventory
- Mark days complete or blocked — Daily updates
- Record material usage from the pick list
Office setup: Operations portal setup.
Warning: Assign crews on the schedule before they arrive on site. Field schedule only shows work assigned to that crew.
Crew job PDF
From job detail → Print, download a PDF packet for the field:
- Customer and jobsite
- Fence layout image (when linked to a fence quote)
- Material list
- Labor summary
Hand this to crews who prefer paper or offline reference.
Blocked jobs
When a crew marks a day blocked (weather, access issue, missing materials), the jobs list can show a blocked indicator. Review from row actions → View blocked jobs and follow up before rescheduling.