Overview
The Time export panel on Approve timesheets lets managers download CSV or PDF time reports for payroll, job-cost review, or internal records. Exports are manual — Dirt Face does not email reports automatically.
Warning: Dirt Face does not process payroll. Burdened labor costs on exports are approximate estimates for job costing — not payroll wages.
QuickBooks vs payroll export
QuickBooks time sync enabled
When QuickBooks is connected and Time cards (TimeActivity) sync is on under Integrations → QuickBooks, approved hours push to QuickBooks Online automatically when you approve entries. You do not import a CSV into QuickBooks for that workflow.
Use Time export for:
- External payroll providers (Gusto, ADP, Paychex)
- PDF summaries for your records
- The QBO sync status report (see which entries synced, are blocked, or pending)
Map employees and jobs in Business Settings → Integrations → QuickBooks so approved entries can sync.
QuickBooks time sync not enabled
Summary CSV is formatted for import into external payroll providers (Gusto, ADP, Paychex, or generic).
To send hours to QuickBooks automatically instead of using payroll CSV, connect QuickBooks and turn on time sync under Integrations → QuickBooks.
Templates and labor cost
Summary CSV layout is set in Business Settings → Default Values → Timesheets (export template: Generic, Gusto, ADP, or Paychex).
| Template | Typical use | Labor cost columns |
|---|---|---|
| Generic | Custom import or internal review | Optional — when Include estimated labor cost is on in Timesheets settings |
| Gusto / ADP / Paychex | Payroll provider import | Hours only (no cost columns) |
When enabled, Generic Summary and Daily reports can include estimated labor cost using loaded burdened rates from Manage Team (per-employee hourly cost × burden multiplier) — not payroll wages.
Approved entries also use these rates for job costing.
Period and report types
Period presets
Daily · Weekly · Biweekly · Twice monthly (1st & 15th) · Monthly · Custom date range
Period defaults come from Timesheets settings.
Report types
| Report | Use |
|---|---|
| Summary | Payroll handoff — one row per employee: regular hrs, OT hrs, total, optional burdened labor cost, PTO hrs |
| Detail | Audit — one row per entry with job, function, entry method, regular/OT split |
| Daily | Employee × day grid |
| Exceptions | Open clocks, unapproved entries, long hours, manager-added pending, QBO-unmapped approved |
| QBO sync status | Sync state per approved entry (when QBO time sync is enabled) |
Filters and downloads
- Status: Approved (default), Submitted, or All
- Employee: Optional single-employee filter
- Download CSV — all report types
- Download PDF — Summary and Daily only
Close pay period
After payroll is processed, use Close pay period to lock entries on or before the selected date from further edits.
Typical end-of-period checklist:
- Clear exceptions (open clocks, unsubmitted employees)
- Approve valid entries
- Fix QBO blocked employee mappings if using time sync
- Download Summary CSV for external payroll (if applicable)
- Close pay period